Vendor Information

The Texas Food Truck Showdown is a fund-raising event for the Greater Waco Chamber of Commerce’s many community development and economic programs. 

The grand prize for the Food Truck Champion is $2,500. Other prizes of $500 will be awarded based on categories selected by the Chamber. Judges will be selected to participate in the process of awarding category winners. The judging will take place from 8 – 10 a.m., tentatively. 

Food trucks accepted into the event will be required to create a Signature Dish that is to be portioned and sold in 4-oz. servings. Each 4-oz. serving will be sold in exchange for one Tasty Ticket, which are sold for $5 per ticket. For every food ticket received between 10 a.m. – 4 p.m., vendors will receive $3 cash from the Chamber. Only one ticket may be taken per Signature Dish. 

The TFTS competition ends at 4 p.m., at which point trucks will close for rest and restocking purposes. At precisely 5 p.m., trucks will re-open for full menu sales until 8 p.m. During this time, vendors can sell any food items and accept any form of payment directly. Tasty Ticket sales will end at 3 p.m., but vendors are not allowed to accept any other form of payment until 5 p.m. Failure to respect this rule will result in immediate disqualification and forfeit payment of the tickets received.

Public voting (People’s Choice Award) will be tallied by tickets that patrons cast in favor of the dish they like best. 

If you run out of your Signature Dish, you MUST SHUT DOWN. You may stock up and re-open at 5 p.m. during open sales. If you make changes to your Signature Dish or sell other items during the competition, you will be disqualified and forfeit payment from the tickets received. There will be volunteers monitoring the trucks throughout the day. Be prepared to serve a large crowd – remember, the attendance goal is 25,000 to 35,000 people, so plan your dish accordingly.

All completed applications will be reviewed. The Lineup will be announced January 27 via email and social media. Application submission does not signify acceptance

The Chamber will accept only 40 vendors to compete in the event. The non-refundable entry fee for each food truck vendor is $350 (non-negotiable). If a truck is not selected as part of the Lineup, the truck may be placed on the waitlist. If selected in the Lineup, payments will be processed on January 27. Applications submitted after January 24, 2020 will be placed on the waitlist. Those on the waitlist will be moved into the Lineup in order of acceptance.

The Chamber will have an outdoor beer garden with alcoholic beverages available for sale to patrons as well as soft drinks and water stations. Trucks are NOT allowed to sell, sample or include alcoholic and/or nonalcoholic beverages, complimentary or paid.  

Trucks must have a valid McLennan County Food Service License or must apply for a Temporary McLennan Food Service License ($40.00). Each vendor must submit proof of Temporary Food License application no later than 5 p.m. on Wednesday, February 26. Failure to submit proof on or before February 26 WILL disqualify a vendor from the event, and a wait-listed vendor will replace the disqualified vendor’s spot in the lineup. 

Vendors accepted into the Showdown will also be required to complete and return a W-9 Taxpayer ID Form and a Certificate of Insurance (COI) listing Greater Waco Chamber of Commerce and City of Waco as additionally insured by February 26

Vendors must arrive between the following time slots:

Friday, March 15 between the hours of 2 – 8 p.m. or Saturday, March 16 between the hours of 5 – 7 a.m. Failure to arrive within the above time slots will result in disqualification from judging.

There is also a mandatory pre-event meeting at 6:30 a.m. Saturday, March 28 with the event directors. At least one representative from each truck is REQUIRED to attend. View the Food Truck application for additional contract details. 

 

Interested in being a vendor in our Pop Up Market? Check out the Pop Up Market application.

FOOD TRUCK VENDOR APPLICATION & CONTRACT

Competitor information for 2020 is listed below.

  • Grand Prize winner will receive $2,500
  • Other category winners will receive $500 each
  • Judging: 8 a.m. - 10 a.m. (trucks will not be open to the public during this time)
  • Competition: 10 a.m. - 4 p.m.
  • Open Sales: 4 p.m. - 8 p.m.
  • Heritage Square in Downtown Waco
  • Competitor entry fee is $350 (includes generator access)
  • Refrigerated space will be available for $25
  • Application Deadline: Friday, January 24, 2020 at Noon
  • If accepted as a Competitor, you will be notified on January 27, 2020
  • Projected attendance is 25,000

This application is only for Food Trucks interested in competing in the 2020 Texas Food Truck Showdown. 

POP UP MARKET APPLICATION & CONTRACT

The Texas Food Truck Showdown has a Pop Up Market designated for boutique vendors! Come flaunt what you’ve got!

  • Saturday, March 28, 2020, 10 a.m. - 8 p.m.
  • Heritage Square in Downtown Waco
  • Vendor fee will cost $200 and include a 10'x10' space with one table and two chairs
  • No food or drink may be sold, served or given away NO EXCEPTIONS
  • Vendor Space will be assigned at the Waco Chamber of Commerce's discretion

This application is only for vendors interested in participating in the Pop Up Market at the 2020 Texas Food Truck Showdown.